Tuesday, January 10, 2006

Note from Don Chandler, Executive Director, UHMS

To all--

Several months ago we posted several "calls" out for some important matters in our society. There was a call for abstracts, a call for officer nominations, and a call for award nominations, and an opportunity to apply, or submit nominations, for the position of Executive Director. Either you haven't accessed our website to see them or did see them and then forgot they were there (maybe we posted them too early?). For whatever reason, the calls have been largely ignored. We have received only seven abstracts here at the corporate office so far, there have been ZERO nominations for officers, we received only one nomination for an award and it came in without the supporting paragraph telling us why the person is nominated, and we have received only three résumé's from people who want to be considered for the position of Executive Director. In view of this, I am appealing to you to:

1. Send an abstract to us for presentation at our annual meeting in Orlando. Deadline is February 28, 2006. Click on link: http://www.uhms.org/Meetings/ABSTRACTS_Eform.asp

2. Regular members: Please nominate other Regular members for the offices of President-Elect, Vice President, Secretary, and three Members-at-Large. Deadline is February 20, 2006. Click on link: http://www.uhms.org/OFFICER%20NOMINATION.asp

3. Both Regular and Associate members: Please nominate other members for our several annual awards. Deadline is May 1, 2006. Click on link: http://www.uhms.org/Meetings/AWARDS.asp

4. If any of you know of someone you would like to see as our Executive Director, please send that person's name and contact information to me at donchandler@uhms.org or to the Chair of our Search Committee, Dr. Bret Stolp at stolp002@mc.duke.edu and either Dr. Stolp or I will personally contact him/her to see if he/she is interested in submitting a resume to our committee. According to our Constitution the Executive Director must be a member of the UHMS. If a candidate is not a member of the society, we will give him/her an opportunity to join and then reapply. The deadline for resumes is June 1, 2006.

I hope to hear from many of you in response to these important matters.

Don

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Position Description
***Executive Director***
Undersea and Hyperbaric Medical Society

The Executive Director shall be responsible for the day-to-day operation and direction of the administrative offices of the Society. He/She shall inform and advise the Board of Directors on all matters of planning, policy and finances affecting the Society. The Society’s newsletter Pressure shall be the responsibility of the Executive Director, who shall function as the Executive Editor of the newsletter. He/She will be responsible for the signing of all legally binding documents for the Society and perform other duties as requested by the Board of Directors. The Executive Director shall be responsible for the proper maintenance and improvement in the Society’s office spaces. He/She shall also serve as the Society’s fiscal officer and, as such, shall be empowered to sign all checks written against the Society’s funds/bank accounts and for overseeing the Society’s annual budget.

The Executive Director shall be responsible for seeking funding to support the Society’s literature service, workshops, and symposia. He/She will serve as a liaison with the Armed Services and other federal agencies and, when necessary, interact with congressional committees; of particular importance in staying current with activity of national importance, such as the Centers for Medicare and Medicaid Services (CMS) reimbursement issues for hyperbaric oxygen treatments. The Executive Director shall, as much as possible, develop a strong liaison with other national and international societies and associations. The Executive Director shall work closely with the Workshop Committee chairperson to inform him/her about areas requiring review and to then seek funding to support any approved workshops.

The Executive Director shall be responsible for all official correspondence, electronic information management, and telephone information related to Society activities and questions related to diving and hyperbaric medicine. He/She shall oversee and be responsible for the Board of Directors and annual meeting arrangements, as carried out by the Society Meeting Planner/Coordinator; in the absence of a Meeting Planner/Coordinator, the Executive Director shall assume this responsibility.

The Executive Director shall require that an annual audit be carried out in a timely fashion by a reliable accounting firm or an individual accountant with CPA status. He/she shall arrange for periodic budget committee meetings in concert with the Chairperson of the Budget Committee and shall assist in the preparation of the annual budget committee report as needed.

The Executive Director shall be responsible for keeping the President informed about any national issues in the fields of hyperbaric and diving medicine requiring his/her attention. He shall also keep the President informed about new sources of Society revenue or unusual debts.

The Executive Director shall advise and assist the staff person responsible for Society membership. He/she shall be responsible for soliciting corporate members and the soliciting of funds for the Society’s Research Foundation. He /She also shall assist the Editor of the Society peer-reviewed professional journal, Undersea and Hyperbaric Medicine, to ensure the journal articles are properly reviewed and is published on time. The Executive Director is responsible for maintaining both the Awards Committee and the Membership Committee files in the Society office. He/She is a permanent member of these two committees and works to assist the chairpersons.

The performance of the Executive Director shall be evaluated every two years, on the anniversary of his/her appointment. A team made up of the President and the Immediate Past President shall perform this review. This responsibility cannot be delegated to other UHMS office holders. The results of the performance review will be given, in writing, to the Executive Director prior to being reported to the Board of Directors in regular session. In the event the evaluators determine unsatisfactory performance on the part of the Executive Director, he/she will be given one year to improve his/her performance to be recommended for out-placement; said recommendation to be made to the Board of Directors in executive session which shall be made up of only the elected members of the Board of Directors.